Safety, Security, Health & Environmental (SSHE) Travel Advisory Kasane, Botswana
1. EXECUTIVE OVERVIEW
This advisory establishes mandatory Safety, Security, Health and Environmental (SSHE) requirements for all delegates, researchers, and institutional representatives attending the BIUST Astronomy Conference 2026 in Kasane, Botswana. The advisory reflects the Conference Organising Committee’s duty of care commitment and aligns with the risk management standards.
2. HEALTH RISK MANAGEMENT
Kasane is a malaria-endemic region characterised by high temperatures and outdoor exposure.
2.1 Pre-Travel Requirements
• Obtain medical clearance and destination-specific advice.
• Secure comprehensive travel insurance.
• Carry prescribed medication with documentation.
2.2 On-Site Controls
• Use insect repellent and mosquito protection measures.
• Maintain hydration and electrolyte balance.
• Use sunscreen and protective clothing.
• Seek immediate medical care if symptoms arise.
2.3 Emergency Contacts
Emergency Medical Services (Botswana): 997
Private Clinics:
R. Mokgachane Physiotherapy Clinic – Kasane
+267 73 365 472
Chobe Medical Centre, General Practitioners
Plot no 914, Chobe Commercial Centre, Kasane
Dr Obert Dengende, General Practitioners
Plot no 720 President Avenue, Kasane
3. SAFETY IN A WILDLIFE ENVIRONMENT
Kasane borders unfenced wildlife ecosystems. Animal movement is unrestricted and situational awareness is mandatory.
Mandatory Conduct:
- Use licensed transport providers.
- Wear seat belts at all times.
- Follow certified guide instructions.
- Maintain lawful distances from wildlife.
Prohibited Conduct:
- Approaching or feeding wildlife.
- Entering restricted areas.
- Unauthorised night travel in high risk zones.
4. SECURITY RISK MANAGEMENT
While Kasane is regarded as a low-threat location, opportunistic crime may occur. A precautionary posture is required.
Delegates Shall:
- Secure passports and valuables.
- Avoid isolated areas after dark.
- Use vetted service providers. ( hotels, public transport, gym rooms).
- Maintain communication with conference coordinators.
Police Emergency: 999
5. ENVIRONMENTAL MANAGEMENT
Botswana maintains stringent conservation standards. Delegates must uphold responsible environmental conduct.
- Comply with park and conservation regulations.
- Dispose of waste responsibly.
- Refrain from disturbing flora, fauna, or natural artifacts.
- Avoid environmental contamination and excessive noise.
6. INCIDENT REPORTING
All health incidents, wildlife encounters, security concerns, or environmental breaches must be reported immediately to conference organisers to ensure timely response and compliance with duty of care obligations.